FROM THE BLOG

HHS PROVIDER RELIEF REPORTING FOR PERIOD 2 NOW OPEN

If your practice received more than $10,000 from the Department of Health and Human Services via the Provider Relief Funds program you are required to report how those funds were used. Reporting for those who received HHS funds between July 1st 2020 and December 31st 2020 is now open on the portal. Reports are due by March 31st, 2022.


A few things to note about the reporting:

  • The reporting is very detailed and will take some time to complete.

  • It requires specific information about collections by quarter from 2019-2021. This information will need to come from your Practice Management system.

  • You will need information about employees by quarter from 2019-2021 (Clinical vs. non Clinical/ Part time vs. Full time vs. Contractors)

  • You will need patient counts by quarter from 2019-2021.

  • If the amount you received in HHS PRF reporting is less than the variance between your total collections from 2019 vs. 2020 or 2019 vs. 2021, then we'd advise to report all funds used against lost revenues. (For example in 2019: if collections totaled $800,000 you received $50,000 in PRF funds, and 2020 collections were $740,000. You'd be able to report that all of the $50,000 received was used to replace the lost revenues of $60,000 ($800,000-$740,0000).

  • You are able to save information as you go, so the report does not have to be completed at one time.

  • We created a template where you can input all the information until you are ready to input the report online OR, you could input as you go in the reporting portal and save as you go. To download an Excel copy of the template, click the link, go to File/Download/Excel.

  • We are happy to help with any questions as you navigate through the reporting.

What you need to do:

Practice Collections & Total Patients Seen

You will need to create reports in your practice management system showing collections by payment type (Medicare A, Medicare B&C, Medicaid/ Children's Health Insurance, Commercial Insurance, Self-Pay, Other) for the quarters below. You will also need to input the total amount of patients seen by quarter for the quarters below:

January - March

2019

April-June

2019

July-September

2019

October-December

2019

January - March

2020

April-June

2020

July-September

2020

October-December

2020

January - March

2021

April-June

2021

July-September

2021

October-December

2021



Employee Counts 2019-2021

You will need to input employee counts by quarter for 2019-2021. They are also requesting you distinguish between full time vs. part time and clinical vs. non-clinical.


How to Generate Quarterly Payroll Reports from Gusto

  • Login/ Go to Reports on the left hand menu/ Click Payroll Journal/ Select summary only under report sections/ Date range- Quarterly / Run the quarterly report desired

Create a login Login as an existing user on the HHS PRF reporting site and input the necessary information.

For in-depth instructions, here is the PRF Reporting Guide