If your practice received more than $10,000 from the Department of Health and Human Services via the Provider Relief Funds program you are required to report how those funds were used. Reporting for those who received HHS funds between July 1st 2020 and December 31st 2020 is now open on the portal. Reports are due by March 31st, 2022.
A few things to note about the reporting:
The reporting is very detailed and will take some time to complete.
It requires specific information about collections by quarter from 2019-2021. This information will need to come from your Practice Management system.
You will need information about employees by quarter from 2019-2021 (Clinical vs. non Clinical/ Part time vs. Full time vs. Contractors)
You will need patient counts by quarter from 2019-2021.
If the amount you received in HHS PRF reporting is less than the variance between your total collections from 2019 vs. 2020 or 2019 vs. 2021, then we'd advise to report all funds used against lost revenues. (For example in 2019: if collections totaled $800,000 you received $50,000 in PRF funds, and 2020 collections were $740,000. You'd be able to report that all of the $50,000 received was used to replace the lost revenues of $60,000 ($800,000-$740,0000).
You are able to save information as you go, so the report does not have to be completed at one time.
We created a template where you can input all the information until you are ready to input the report online OR, you could input as you go in the reporting portal and save as you go. To download an Excel copy of the template, click the link, go to File/Download/Excel.
We are happy to help with any questions as you navigate through the reporting.
What you need to do:
Practice Collections & Total Patients Seen
You will need to create reports in your practice management system showing collections by payment type (Medicare A, Medicare B&C, Medicaid/ Children's Health Insurance, Commercial Insurance, Self-Pay, Other) for the quarters below. You will also need to input the total amount of patients seen by quarter for the quarters below:
January - March
2019
April-June
2019
July-September
2019
October-December
2019
January - March
2020
April-June
2020
July-September
2020
October-December
2020
January - March
2021
April-June
2021
July-September
2021
October-December
2021
Employee Counts 2019-2021
You will need to input employee counts by quarter for 2019-2021. They are also requesting you distinguish between full time vs. part time and clinical vs. non-clinical.
How to Generate Quarterly Payroll Reports from Gusto
Login/ Go to Reports on the left hand menu/ Click Payroll Journal/ Select summary only under report sections/ Date range- Quarterly / Run the quarterly report desired
Create a login Login as an existing user on the HHS PRF reporting site and input the necessary information.